How to Consign with KidStuff Sale

Step 1: Register

Register to sell with KidStuff Sale – pay $15 registration fee and access our online barcode tagging system.  Sellers earn 67%

Step 2: Prep, Price & Tag

Gather your items, freshen, fluff and prep your items, determine your price, enter the item information into the bar-code system – print – attach and you are ready to $ell!

Step 3: Check In your Stuff

Login to the tagging system and select an appointment time to Check-in your KidStuff.  Pick up a presale pass and secure a volunteer shift to shop extra early and make more $!

Step 4: Pick Up (optional) and Get Paid

Sellers are paid proceeds within days of the event! Stop by and gather your unsold items per the time line or we will donate for you and provide a tax receipt.

Step 1: Register to Consign

Want a FACEBOOK REMINDER?

Click Here to get to our Facebook Event. Choose Interested or Going and you’ll get updates!

Louisville Event

Ramada Hotel &
Conference Center

9700 Bluegrass Parkway

Louisville KY 40299

Public Sale Dates

Friday, March 15th   9 am – 8pm

Saturday, March 16th   9 am – 5pm

Sunday, March 17th 16th   10am3pm

Consignor Important Dates

March 10-12 ~ Set up & Check-In

March 12-14 ~ Presales

March 15-17 ~ Public Sales

March 17-18 ~ Pick-up & Dollar Dash

Ready, Set, Sell!

Step 2: Prep, Price & Tag Your Items

  • Our sellers love to clear clutter, make money and shop for great deals!  We love providing the opportunity to do all three!  We’ve developed some tips to help our sellers maximize their profits and reduce the amount of unsold merchandise.  Please read the information below – reach out to us at support@kidstuffsale.com or our private Facebook sellers group if you need assistance.  We’re happy to help!
  • The KidStuff Sale team wants each seller to have a high sell-through % rate.  For example, you self-inspect and enter 157 items into the barcode system and ultimately sell 149 items – you’ve achieved a 94.9% sell-through rate (# of items sold divided by the number of the item entered into the tagging system and brought to sell at the event)
  • No seller wants to go to the time and trouble to prep and tag items then carry home armloads of unsold, overpriced, or items with lost tags or that didn’t pass inspection.  Those unsold items will be even older and more dated the following year, and worth even less money.  Let us help you achieve the best sell-through rate possible.  We also have special incentives for those with high sell-through rates. 
  • Again, email or message us if you need help. The first sale is a learning process, but with each and every event it becomes easier and a little less time-consuming

What can I sell at KidStuff Sale?

What we WILL accept

 

Each seller is invited to consign up to 200 hanging clothing items – appropriate for the seasonal event.  CLEAN, gently worn  (no piling, spots, fading, excessive wear & odor free) sizes Newborn-14

For Fall & Winter Events: Fall/Winter/Halloween/Thanksgiving/Christmas/Valentine Clothing & Shoes

For Spring /Summer Event: Spring/Summer/Valentine’s/Easter Clothing & Shoes Lighter cardigan/vest sweaters, light jackets, long sleeve button downs  will be accepted

Athletic wear, dance. gymnastics, sportswear & gear-shoes, leotards, accessories, equipment

“Dress Up” clothing accepted year round.

Seasonal shoes must be clean: scuff and dirt free, please.  Athletic Shoes must be clean, boots, and cleats clean.

Maternity Clothing – 5 pieces per seller / current in style and season please!

 

 

 

 

 

 

 

 WILL NOT accept

 

No Recalled Items.

Use these resources for an updated list of recalled items:

 wemakeitsafer.com and/or www.cpsc.gov

As stated on our consignor agreement, each seller is respnsible for checking the recall list for each and every item they put in the event.  Sellers take full responsibility for the items put in the sale.  

FALL September EVENT: NO seersucker, sundresses, bathing suits, tank tops – no summer clothing.

SPRING EVENT: NO corduroy, turtlenecks, long sleeve tees; button downs are fine. Halloween costumes, Christmas/Fall themed clothing is for the Fall Sale

NEW: Bedding limited to Pottery Barn only. This is the only b

NO bagged clothing – no exceptions.  Car seats and infant car seat carriers. (Infant strollers must remove the car seat portion)

  1. Used nipples, pacifiers or rubber coated silverware/food items/cups
  2. Breast Pumps, comforters, quilts, bumper pads (nwt with tag can be sold), mattresses (foam are acceptable).
  1. Opened cardboard box puzzles (wooden, peg and floor puzzles accepted)
  2. VHS and adult themed books, DVD’s
  3. Cribs manufactured before June 28, 2011. (Refer to our “Can I sell my crib?” document in the Consignor Resources for complete info)

NO baby bedding (sets or pieces) (unless Pottery Barn–this is the only category that resells)

No grab bag of smaller random toys

No open cardboard box puzzles.

No used chewable infant toys with water or gel.

 

What we accept:

 

Each seller is invited to consign up to 200 hanging clothing items – appropriate for the seasonal event.  CLEAN, gently worn  (no piling, spots, fading, excessive wear & odor free) sizes Newborn to juniors. 

Size 16-22 limited to 20 hanging garments per seller

Junior sizes limited to 20 clothing items per seller and limited to the following brands: Justice, Nike, Adidas, Under Armour, North Face, Puma, Hollister, American Eagle, Abercrombie & Fitch, H&M, and Forever 21 

Winter Coats and Halloween costumes do not count toward the 200 piece clothing limit. 

Athletic wear, dance. gymnastics, sportswear & gear-shoes, leotards, accessories, equipment

“Dress Up” clothing accepted year round.

Seasonal shoes must be clean: scuff and dirt free, please.  Athletic Shoes must be clean, boots, and cleats clean. See additional information in the how to prepare your items section below.

Maternity Clothing – 5 pieces per seller/current in style and season, please!

 NEW: Bedding limited to Pottery Barn only

Toys – Toys – Toys – they sell great! Wipe them down, put in fresh dollar store batteries. 

Infant equipment – clean and with batteries.

 

 

 

 

 

 

 

What we will NOT accept:

  

No Recalled Items.

Use these resources for an updated list of recalled items:

 wemakeitsafer.com and/or www.cpsc.gov

As stated on our consignor agreement, each seller is responsible for checking the recall list for each and every item they put in the event.  Sellers take full responsibility for the items put in the sale.  

 NO bagged garments/clothing – no exceptions.  Bagged socks and underwear are fine – LIKE NEW condition only please!  

Used nipples – remove from bottles

No rubber coated silverware/food items/cups

Breast Pumps unless new in box / never used.

NO VHS tapes or adult-themed DVD’s or books

Cribs manufactured before June 28, 2011. (Refer to our “Can I sell my crib?” document in the Consignor Resources for complete info)

NO baby bedding (sets or pieces) (unless Pottery Barn–this is the only category that resells)

No grab bag of smaller random toys

No open cardboard box puzzles.

No used chewable infant toys with water or gel.

 

Clothing

Children’s seasonal clothing items size newborn – 14 described above – self inspect for stains, etc. to protect your sell-through rate. Use good lighting to inspect BEFORE you take the time to tag.

Toys

Must have working batteries (if applicable); must contain all pieces- places loose pieces in Ziploc bags; 

 

 

 

Large Toys

Kitchens, work benches, toy boxes, sand boxes, picnic tables, wagons, bicycles, play houses, Power Wheels, trampolines, slides, patio furniture wings climbing sets, slides, castles, tents

Electronic Toys

Wii, xbox, psp, DS, Leap Frog, etc. to secures small games cartridges we require they be placed in a zip log bag and taped to a  large piece of cardboard with packing tape.  

Furniture

Kid themed room décor only; lamps, wall hangings, frames, etc.

Cribs (manufactured June 28, 2011 or later) changing tables, dressers, twin beds, bunk beds

Feeding

Bottles (no used nipples), plates, sippy cups, etc. (No rubber coated serving or feeding items.

Infant Equipment

High Chairs, exer-saucers, bouncy seats, packnplay’s, Strollers

Stuffed Animals

The ONLY stuffed animals we accept are character stuffed toys such as Mickey Mouse, etc. OR a toy that have a function such as a talking or teaching toy.  All other standard stuff animals will be removed from the sale floor and negatively effect your sell through rate.

Books

Books sell great.  Price to sell.  Place rubber bands around groupings or place them in a Ziploc bag and clearly label titles on the barcode or written in sharpie on the bag. 

Games/Puzzles

Must contain all pieces; place loose pieces in Ziploc bags. Or for smaller puzzles, make them and wrap in saran wrap or cover with a dry cleaning bag and packing tape. 

Decor

Kid themed room décor only; lamps, wall hangings, frames, etc.

Athletic / Sport Gear and Equipment

Bats, golf clubs, baseball gloves, skateboards, skates, hockey sticks, helmets, fishing poles, sleeping bags

Preparing Your Items to Sell Well

Check out our tips below to best prepare your items to sell well

Clothing

  • Presentation is everything! Press or fluff clothing with a dryer sheet to freshen them up. The better they look, the better they sell! Check for stains, broken zippers, torn hemlines, or musky smells, and remove or repair those items.
  • All pants must be pinned to the top of a hanger, not to the horizontal bar or folded over.
  • Securely safety pin all sets and accessories together. All pieces need to be visible without having to unpin them.
  • If you use a tagging gun, please tag through the size tag or a seam. We encourage safety pins to attach tags, but will accept items tagged with a tagging gun.
  • For outfits with multiple pieces, secure all pieces to a hanger with pins. Clothing outfits should have only one tag denoting the number of pieces (i.e. “3-Piece Outfit”).
  • Do not hang onesies on a hanger, as there are dedicated baskets for onesies. Onesies must be grouped in sets of 5 pinned at the shoulders – with barcode tag on top.  Max of 20 onesies per seller – 4 bundles of 5.
  • Hang sleepers and leggings.  Overall limit is 20 sleepers per seller with no more than 10 sleepers size newborn to size 6 mo.
  • Hang items with the hanger facing left, like a question mark (?):
  • Infant Guidelines PDF

 

Furniture

  • Nursery and youth furniture and room accessories are very popular. If space allows, we may ask that cribs be assembled for display purposes. Attaching a photograph of the furniture staged at home often helps the item sell.
  • Attaching instruction papers, warranties, and other documents to strollers, ExerSaucers, cribs, etc. is an added bonus for buyers. Visit the manufacturer’s website to download instructions (these should include the retail price, so shoppers will recognize how much they are saving).

Loose Items

  • Items like bottles, bibs, rattles, socks, and bows can be grouped together in Ziploc bags. Seal with clear packing tape. Tape the tag inside the Ziploc bag with the barcode facing out for easy scanning. Consider writing your consignor number and information on the Ziploc with a Sharpie in case the tag comes out during the sale.

Toys and Equipment

Toys sell GREAT! If you price them reasonably, you’ll take nothing home! Here are our pricing guidelines, based on our previous sales:

  • Large LittleTikes toys and furniture are currently in high demand. With large toys, we suggest placing a piece of masking tape on the toy with your consignor number, item number, and price. This will enable us to sell your toy even if the tag comes off!
  • Toys must be clean and in working order (batteries included). Small parts must be bagged and securely attached to the main toy. If parts get separated the item will not sell. Games should be taped closed.
  • Puzzles, books, videos, and small toys should be grouped accordingly in Ziploc bags. Secure with clear packing tape and tape tag to the Ziploc bag with barcode facing out. Consider writing your consignor number and info on the Ziploc bag with a Sharpie in case the tag comes out. Puzzles should be wrapped securely in clear Saran wrap to keep the pieces intact.
  • We will only accept talking and interactive stuffed animal toys in like-new condition. No regular stuffed animals, please!

Shoes

  • Bring only your very best seasonal shoes. Shoes are limited to 10 pair per gender per seller – 20 pair total.
  • If you have additional shoes in like new condition email support@kidstuffsale.com for an exception.
  • To tag, use plastic zip-ties. You could also safety pin the price tag to a shoe lace or through the shoe eyelet. Zip-tie shoes together. The most important thing is to secure the shoes together. No shoeboxes, please!

 

Car Seats

  • Your car seat must have been manufactured within the last five years. It must not be subject to recall or have been in an accident. Review the used car seat checklist to determine if the seat is sellable. All seat covers and straps must be thoroughly cleaned.

Price right for big earning$!

The secret to great sell-thru:

Price your items to SELL!

 

  • A good rule of thumb is to price items at 25–35% of the original retail value, depending on the brand and condition of the item. If you are struggling to price an item, ask yourself what you would pay for it if you were a shopper. For example, if you value the item at $5, price it at $3.50 or $4 to ensure it sells before Discount Day (see FAQ item 13).
  • Say YES, to discount on your barcode tag – our most successful sellers always discount on Discount Day. If it is still there at the end of the sale it may be overpriced. You don’t want to carry home armloads of unsold garments!
  • Everyone has lots of clothes to sell. In order to make money with your clothing items, you must price competitively. Only ask 1/3rd–1/4th of the retail price. 
  • If an item was gifted and you aren’t sure of the retail price, compare it to the prices of similar items currently online or in stores.
  • If an item was hardly worn, still has tags, or is a specialty item, consider pricing at 1/3rd of the retail price.

How to Create Your Tags

Using My Consignment Manger to Create Barcode Tags
KidStuff Sale utilizes MyConsignmentManager (MyCM) to allow you to electronically enter all of your items, print your tags, and manage your inventory. The cost of using this system is included in your registration fee.

Benefits to you:

  • Easy to use
  • Electronically enter your tags from any computer, tablet or phone with internet access
  • Calculate your potential sales
  • Print  lists of your sold and unsold inventory
  • Print an itemized donation list (unsold items) for your taxes
  • Transfer unsold items from one KidStuff Sale to another without retagging
  • View sold items before picking up unsold items and receiving payment
  • Access begins when you register for a sale
Creating Detailed Barcode Tags

 

Creating Detailed Barcode Tags

Some consignors choose to enter detailed information for each of their barcode tags. Detailed information can be beneficial in the case that a tag falls off an item. (Read about our item preparation tips here.) To learn how to Power Tag, click here.

How to Create Detailed Tags

  1. Organize your items into groups by type: toys, clothing, equipment, etc. Sort all clothing by gender, type, and size.
  2. Enter your items into MyCM. Sorting before entering items will save you time, as you’ll only have to re-enter the price and description for each new item. Item categories remain the same until you change them.
  3. Edit your tags through the Manage Inventory Here you can print inventory reports, edit groups of or individual items, or see a Projected Settlement Report based on the items you’ve entered into the system.
  4. As you enter your items, remember to use the Description field to provide brief details about each item. Include size (i.e. Junior, Toddler, Youth), brand (i.e. Gymboree, Lands End), and other descriptions (i.e. color, size, # of pieces). The Description information helps with security, placing your items in the appropriate areas of the sales floor, and locating items for pick-up.
  5. Size your items appropriately, so they are placed in the best area for buyers to see. Clothing is organized by gender and size. Since the Size field does not offer ranges, please defer to the smaller size if your item has a range. (For example, sizes 10-12 should be tagged as a size 10.)
  6. Print tags any time you want: in intervals or all at once when you finish entering your items. Please print tags only on white cover stock or card stock 67 lb. weight or heavier.
  7. Check your tags to make sure the barcode is clear and is not excessively dark. (The ‘normal’ setting is best to use when printing.)
  8. Tag your items with safety pins by attaching the tag to the top, right-hand side of the clothing (see image below). Hangers should be open to the left like a question mark (?). When applying tape to the toys, equipment, and other items, please do not put tape on the barcode.
Power Tagging - Pros and Cons
Power Tagging is when a seller creates a large quantity of pre price barcode tags without description detail. This can be helpful when pricing items such a books, accessories, etc.  Power Tagging is also helpful when you are short on time and need to create tags before the online inventory system locks in preparation for the event.  Here are the PROS and CONS to using prepriced barcode tags.

Some consignors choose to enter detailed information for each of their barcode tags. Detailed information is very beneficial for a number of reasons.

  • If a tag falls off during the event we can attempt to match the tag if a buyer wants to purchase your item or when an untagged items is brought to the unsellable area.  We do not sell items without barcode tags.
  • Sellers are able to track specific items during the sale – determine if you’ve priced well and use that information for future events.  You KNOW what sells and when.
  • Sellers are able to print a detailed unsolds report at the end of the sale so you can determine if its worth the time to pick up remaining items or simply donate  them.
  • Detailed tags make pick up easier as you know specifically what items should be on the sale floor.
  • Your inventory management is more meaningful – if you decide to reprint a tag, change a discount status or price before check-in you can easily find the item.

PRO    If you would rather not enter your item detail online by using MyCM, you can create pre-priced barcode tags and enter your item data by hand. Power Tagging is fast and easy if online reporting and tracking are not important to you.

Power Tagging Instructional Video

 

How to print your barcode tags
*Note: The MyCM deadline to enter your items is for data entry only! You may generate your PDF barcode tag file and print your tags any time after the deadline.

After you enter your items, you can print at home (by selecting Print Tags and following prompts), or you can use one of our partner printers.

When printing at home:

  1. Select Print Tags at the top of the page
  2. In the Show [  ] Entries drop-down menu, select the maximum number to print all entries
  3. Check the All checkbox
  4. Click Generate Tags
  5. This will print to a .pdf. You must have Adobe to open this file. Choose to save to your computer or to print.

How to Tag Your Items

Coverstock Paper

  • Purchase WHITE or OFF WHITE 67lb weight coverstock for tag printing.  Cover stock weight is similar to an index card. Cardstock paper, 100lb uses more ink when printing
  • Do not print on regular printer weight paper (20lb) the tags WILL tear off.

Safety Pin Tags

  • Purchase 1″ or larger safety pins to best secure your barcode tags
  • Do not use straight pins, or tape on clothing items

Tag Placement

  • Tags are to be placed on the right shoulder of the garment when laying in front of you.
  • Do not place tags on the inside of the garment where they cannot be seen.
  • Using the appropriate size pin and pin placement on the tag will reduce the chance of leaving a hole in the garment.

Tagging Guns

  • KidStuff Sale is NOT a fan of tag guns.  The plastic barbs tend to leave holes in the garments.
  • Tags attached with tagging gun barbs also dangle and can tear off.  Dangling tags also place pressure on the barb and increase the chance of damaging the garment.

Step 3: Check In Your Items

Before Arriving

  1. Login and secure a check-in appointment in the MyCM system.
  2. Make sure every item has a secured barcode tag attached.
  3. Feel free to mark or tag your hangers to aid with pick up.
  4. Group clothing items by gender/by size with rubberbands
  5. Non-hanging clothing items are grouped by type to help expedite building the sale floor.
  6. Have your signed seller agreement ready to turn in.
  7. Plan to arrive at your scheduled appointment time.
  8. Print inventory reports if you plan to use a report at pick up.

When You Arrive

  1. Pull up to the unloading area at the event venue.
  2. Unload our vehicle into the designated area and then park your vehicle away from unloading area.  Please leave the closer parking spots and the unloading area clear for those also unloading.
  3. Proceed to the check-in table, turn in your seller agreement and pick up your presale pass.
  4. Detailed instructions for how items are put on the sale floor will be emailed to registered sellers as process differ from venue to venue.
 

Step 4: Get Paid & Pick Up (optional)

Pick up of unsold items is optional – see the seller timeline for designed times to claim your unsold items.  All unclaimed items will be offered at our Dollar Dash Fundraiser sale with proceeds donated to charity.  Sellers that donate items will be provided a tax donation slip and may also generate an unsold item report from the tagging system.  All sellers are invited to join us for the Dollar Dash fundraiser event. See the event timeline for date and time.   Individual sale proceeds are transferred to the seller within 5-7 days of the event.

How to Get Paid for Your Items

Getting Paid:

  • KidStuff Sale uses PayPal to direct deposit your personal sale proceeds to your PayPal account within 5-7 days of the event
  • Once you receive your sale earnings, you can deposit the money directly into your personal bank account, use your PayPal account debit card or use your PayPal account balance with thousands of online merchants.
  • If you already have a PayPal account, great! Be sure to add your KidStuff Sale registration email to your exisisting PayPal account.
  • If you don not have a PayPal account go to www.PayPal.com and click on Sign Up.
  • Create a personal account, then verify the account when you receive the confirmation email from PayPal.
  • As long as your PayPal account contains your KidStuff Sale registration emaail you are good to go!
  • If PayPal is not an option for you KidStuff Sale will mail paper checks once the unclaimed funds are returned to KidStuff Sale – It is a PayPal plolicy to reutn uncliameid funds 30 days of date of issue.

Transferring Inventory

Once you enter a barcode into our system, you can edit, transfer, and reprint it for future events. Note: The previous sale must be unlocked by KidStuff in order for you to access the unsold items that you want to transfer. This is usually done one or two days after the close of that sale.

How to Transfer

  1. Register and log into the upcoming  sale and go to Manage Inventory.
  2. Under Select a Sale, choose the previous sale and click Select Sale. You’ll now be looking at the previous sale’s inventory and will notice items are marked Sold or Unsold.
  3. To transfer only the Unsold items, locate the column titled Status at the top, select Unsold, and click on Refresh. The list will now contain only the items which didn’t sell at the previous sale.
  4. Select the items and barcode tags you want to transfer by clicking on the appropriate checkboxes or select the Check All box. Choose only those items that are accepted for the upcoming season.
  5. MyCM will store ooff-season barcode data for up to 18 mo.
  6. Under the Other section on the right side, click on Item Transfers.
  7. Use the drop-down box to select the upcoming sale.
  8. Once you have transferred your items, go back to the Select a Sale drop-down box. Select the upcoming sale option and click on Select a Sale button. You have now confirmed that your previous inventory is now in the upcoming sale.

Tried these steps and still need help? Contact Support@KidStuffSale.com

 

Transferring barcodes from one KidStuff Sale to another is easy! Whether you are joining us the same season at another event location, or saving items for the next season sale – once the tagging work is done transferring unsold items is super easy!

Sign up for our KidStuff Sale Email List!